Executive Assistant to Managing Director

About the role

The Managing Director requires a proactive Executive Assistant to provide comprehensive secretarial support and ensure smooth day‑to‑day operations. This role combines high‑level administrative duties with strategic calendar management, travel coordination and stakeholder communication.

Key responsibilities

• Manage the MD’s busy schedule, electronic diary and prioritize appointments.
• Arrange domestic and international travel, including visas, accommodation and travel logs.
• Coordinate internal and external meetings, prepare agendas, take minutes and distribute them.
• Handle correspondence, screen calls and emails, and ensure timely follow‑up.
• Organise business lunches, refreshments and visitor logistics.
• Reconcile monthly expenses and process expense reports.
• Schedule personal, medical and dental appointments for the MD.
• Maintain office systems, data management and filing procedures.

Required profile

• Bachelor’s degree.
• 2‑5 years experience as a Personal or Executive Assistant.
• Strong knowledge of office management systems and procedures.
• Excellent organizational, time‑management and multitasking abilities.
• Outstanding verbal and written communication skills.
• High level of discretion, confidentiality and professionalism.
• Creative, proactive attitude with a keen eye for detail.
• Demonstrated leadership and problem‑solving capabilities.

Required skills

• Office management systems