Executive Assistant to MD/CEO

About the role

The company is seeking a highly organized, discreet, and proactive Executive Assistant to support the Managing Director/CEO. This senior role provides high‑level administrative, coordination and information‑management support, acting as the key interface between the executive and internal and external stakeholders.

Key responsibilities

• Manage the MD/CEO’s calendar, appointments, meetings, engagements and competing priorities.
• Coordinate executive meetings, preparing agendas, presentations, reports and other materials in advance.
• Screen, prioritize and manage incoming requests, correspondence and communications.
• Draft, review and coordinate executive correspondence, reports, presentations, memos and other documents.
• Handle large volumes of data using Microsoft Excel and PowerPoint, converting complex information into concise executive insights.
• Prepare management reports, dashboards, presentations, summaries and briefing materials for the MD/CEO.
• Coordinate travel, accommodation, itineraries and logistics for the MD/CEO.
• Track action points, commitments and decisions arising from meetings, ensuring timely follow‑up and closure.
• Support preparation and coordination of board meetings, management reviews and other high‑level engagements.
• Maintain strict confidentiality when handling sensitive business, financial and strategic information.

Required profile

• Bachelor’s degree in Business Administration, Management, Social Sciences, Communications, Economics or related field.
• 8–15 years of experience supporting a CEO, MD or other C‑suite executive, preferably in a large corporate, FMCG, manufacturing, banking or telecommunications organization.
• Proven experience in executive calendar and correspondence management and in preparing executive presentations, reports and dashboards.
• Demonstrated ability to handle highly confidential information with maturity, discretion and sound judgment.

Required skills

• Advanced Microsoft Excel (data analysis, reporting, dashboards).
• Advanced Microsoft PowerPoint (executive presentations, visual summaries).
• Strong proficiency in Microsoft Word and Outlook.
• Familiarity with Microsoft 365 productivity tools.
• Experience with AI productivity tools such as ChatGPT or Microsoft Copilot.