Remote Interview Coordinator

About the role

This is a fully remote Interview Coordinator position working from home, coordinating interviews by phone. You review interview requests and candidate lists, call candidates to confirm their interest and availability, and book interviews that fit both their and the recruiters' calendars. The goal is to reduce missed interviews and give everyone clear information about the next step. A recruiting team lead reviews priorities with you and supports questions about arrangements. The role pays a monthly base salary plus bonus opportunities.

Key responsibilities

• Check candidate lists in an applicant tracking system such as Greenhouse and compare pending requests with recruiters' available calendar spaces.
• Plan calls around candidates waiting for bookings, requested callbacks and interviews needing a new time, reading existing notes first.
• Call candidates using a business phone system or dialer such as Aircall, introduce yourself, ask short questions about interest and availability, and explain the interview process using the recruiter's approved information.
• Offer interview choices through a scheduling and calendar tool such as Google Calendar, book the chosen time, and read back the date, time and arrangements before ending the call.
• Send a brief reminder before each interview, answer simple booking questions and pass unfamiliar ones to the team lead.
• Contact candidates after missed interviews or changed plans, find another suitable opening, and update each candidate's progress, marking wrong numbers, duplicates and withdrawals while keeping information private.
• Share booked interviews and candidate notes with recruiters, report daily booking counts and flag calendar clashes.
• Check work against quality measures: accurate bookings, polite calls, complete notes and quick follow-up, correcting mistakes before handing over details.

Required profile

• Professional spoken and written English, as calls are generally with candidates and teams in the United States.
• A computer, a mobile phone, a stable internet connection and reliable electricity.
• No recruiting experience required; related phone support, customer service, scheduling or administrative experience is preferred.
• Calm, friendly phone manner and ability to explain arrangements clearly.
• Willingness to learn the named tools through guided practice and feedback.
• Respect for candidate privacy and ability to follow approved instructions.

Required skills

• Applicant tracking system (e.g. Greenhouse)
• Phone dialer (e.g. Aircall)
• Calendar scheduling (e.g. Google Calendar)

What we offer

• Fully remote work from home setup.
• Structured onboarding and training on the named tools, with guided booking practice.
• Regular check-ins with the team lead and clear growth opportunities within the team.
• Bonus opportunities.