Candidate Coordinator (Remote)

About the role

This is a fully remote Candidate Coordinator position supporting a recruiting team. You organise candidate lists, call notes and interview arrangements by phone, keeping everything clear and up to date for recruiters. The role is paid a monthly base salary plus bonus opportunities.

Key responsibilities

• Open the candidate list and task list and prioritise bookings, reminders and updates.
• Prepare clear candidate lists for recruiters, showing current stage and next planned action.
• Call candidates through a business phone system or dialer to confirm interview arrangements and clarify missing information.
• Schedule recruiter interviews using a calendar tool, checking both calendars before confirming.
• Explain arrangements simply, send reminders and contact candidates who miss an interview or need changes.
• Update each candidate entry after every call, recording results, agreed arrangements and open questions.
• Answer routine questions with approved information; send unfamiliar ones to the team lead.
• Mark wrong numbers, duplicates and withdrawals, and keep candidate data private.
• Write short daily summaries of calls, bookings and missed interviews, highlighting unresolved tasks.

Required profile

• Professional spoken and written English, as calls are mostly with candidates and teams in the United States.
• A computer, mobile phone, stable internet and reliable electricity.
• No recruiting experience required; related phone, customer service, scheduling or administrative experience is preferred.
• Calm, friendly phone voice and care for accuracy and candidate privacy.

Required skills

• Willingness to learn an applicant tracking system such as Workable.
• Comfort learning a business phone system or dialer such as Dialpad and a scheduling tool such as Calendly.

What we offer

• Fully remote work from home.
• Structured onboarding and guided practice with Workable, Dialpad and Calendly.
• Regular check-ins with the team lead and growth opportunities within the team.
• Bonus opportunities.