Procurement Officer

About the role

The Procurement Officer works in the Corporate Contracts, Procurement & Compliance Office and is responsible for procuring goods and services from initial sourcing through delivery, including vendor selection, contract negotiation, demand forecasting and supply management. The role supports cross-functional teams to meet cost, delivery and quality targets and works across divisions and countries. Employment is limited to candidates residing in Cameroon, Ethiopia, Nigeria and/or Rwanda.

Key responsibilities

• Identify vendors in line with MSH procurement procedures and donor regulations, negotiate terms (price, quality, deadlines) and evaluate goods and services.
• Create purchase orders, match them with purchase requests, and work with Accounts Payable to check invoice accuracy.
• Provide timely updates to project teams and division leads, organize stakeholder meetings to resolve delivery issues, and handle procurement for restricted commodities.
• Review freight forwarder performance, coordinate international shipments, prepare import documentation and verify freight invoices.
• Review exceptions between purchase requisitions, purchase orders and receipts, maintain centralized procurement records in SharePoint, and ensure accurate electronic purchase orders.
• Keep up to date with federal import/export regulations and US government donor regulations, and ensure compliance with US Government and MSH policies.
• Support training materials, train field procurement officers, help deploy new ERP systems and tools, and mentor staff on signatory delegation.

Required profile

• Bachelor's degree in Procurement, Purchasing and Supply, Business Administration or a related field.
• Minimum of three years of experience in procurement and operations.
• Preferred: corporate sourcing and procurement experience, and 2+ years of INGO experience (e.g. US government-funded projects, DFID).

Required skills

• Proficiency in Microsoft Office, especially Excel.
• Experience with ERPs such as QuickBooks and Deltek Costpoint.
• Knowledge of global sourcing and procurement strategies, and of federal procurement and US government donor regulations.
• Negotiation, facilitation and cross-cultural communication skills.