Office Assistant

About the role

The Office Assistant is an entry-level position offering general administrative and clerical support so that the office runs smoothly and efficiently. The role covers filing, documentation, correspondence, office supplies, data entry and other routine administrative tasks. It is a full-time position based in Plateau.

Key responsibilities

• Provide general administrative and clerical support to staff and management.
• Receive, sort, distribute and file incoming and outgoing correspondence and documents.
• Assist with photocopying, scanning, printing, binding and proper filing of documents.
• Maintain organized physical and electronic filing systems.
• Assist with data entry and updating office records and databases.
• Receive visitors and direct them to the right staff or department; answer and direct telephone calls and handle routine inquiries professionally.
• Help prepare letters, memos, reports and other office documents.
• Monitor office stationery and supplies and report shortages to the appropriate officer.
• Keep the office clean, organized and functional, and help maintain records of office activities and supplies.
• Support staff with scheduling meetings, preparing meeting materials and arranging office logistics.
• Handle documents and information with confidentiality, assist with delivering and collecting official documents when required, and provide support during meetings, events and training sessions.
• Perform other administrative and operational tasks as assigned by the supervisor and work cooperatively with colleagues.

Required profile

• Entry-level position; the ideal candidate is organized, reliable, courteous and detail-oriented.
• Willingness to learn.