HR & Administration Assistant

About the role

The HR & Administration Assistant supports the human resources and administrative operations of the VISTA Initiative, an entry-level position suited to professionals building foundational experience in a humanitarian and development setting. The role covers staff documentation, recruitment support, personnel records, general office administration and daily administrative coordination.

Key responsibilities

• Facilitate recruitment, assist with interview logistics and guide new hires through onboarding
• Maintain accurate and up-to-date staff records and personnel files
• Prepare, organize and file HR and administrative documents
• Manage attendance and leave request data and routine HR record-keeping
• Draft and distribute internal communications and correspondence for the HR department
• Coordinate logistics for meetings, training sessions, workshops and office events
• Support general administrative tasks, staff welfare initiatives and organizational engagement
• Uphold strict confidentiality and handle additional assignments as needed

Required profile

• Interest in and aptitude for developing practical HR and administration skills
• Ability to manage several administrative tasks with attention to detail
• Strong organizational skills and proficiency with documentation
• Commitment to confidentiality and professional conduct
• Willingness to learn and adapt in a humanitarian and development environment
• Effective written and verbal communication