Front Desk Associate

About the role

The Front Desk Associate supports the smooth daily operations of the office through administrative and clerical services. The role covers front office reception, keeping a professional and welcoming environment for visitors, and maintaining efficient documentation and supply management systems. It suits someone who is detail-oriented, proactive and able to multitask in a fast-paced environment; 0-2 years of experience is required.

Key responsibilities

• Coordinate and schedule meeting rooms for internal and external appointments, and prepare them in advance (cleaning, equipment setup, organization).
• Liaise with facility or IT teams to check that screens, conferencing tools and other equipment work before meetings.
• Organize, file and maintain physical and digital documents securely, following confidentiality and data protection standards.
• Label and archive files according to company policy, back up electronic records regularly and support document integrity.
• Monitor supply usage, identify trends and reorder in time to avoid stockouts, while keeping storage areas organized and documenting supplies accurately.
• Receive and verify incoming supply deliveries and report discrepancies to the relevant department.