Office Administrator

About the role

HARLEM Solicitors, a commercial law firm, is hiring a full-time, on-site Office Administrator in Ibadan. The role supports the day-to-day running of the office, working closely with colleagues to keep workflows efficient and to uphold confidentiality and professionalism.

Key responsibilities

• Manage front-desk activities, handle phone calls and emails, greet visitors and direct inquiries to the right team members.
• Organize and maintain files and records, and schedule and coordinate meetings.
• Oversee office supplies and equipment.
• Support attorneys and staff with administrative tasks such as document preparation and data entry.
• Assist with client service activities and help maintain a professional, welcoming environment.
• Maintain accurate logs and reports for internal use.

Required profile

• Strong office administration and administrative assistance skills for documentation, scheduling and record keeping.
• Excellent written and verbal communication and proven customer service skills.
• Attention to detail, strong organization and time management, and ability to prioritize multiple tasks.
• Ability to handle confidential information discreetly in a legal or professional services setting.
• Post-secondary education or certification in office administration or a related field is an advantage; prior experience in a law firm or corporate office is beneficial.

Required skills

• Proficiency with standard office software such as word processing, spreadsheets, email and calendaring tools.
• Ability to use and maintain office equipment such as printers, copiers, scanners and phones.