Executive Assistant to the Managing Director

About the role

Proten International, an HR and management consulting firm founded in 2011 and operating across Europe and Africa, is recruiting a highly organised, proactive and discreet Executive Assistant to support its Managing Director in Lagos. The role covers administrative and executive support, including managing the MD's schedule, coordinating meetings and travel, handling correspondence and keeping sensitive information confidential.

Key responsibilities

• Prepare, review and organise executive documents, reports, memos, presentations and meeting agendas.
• Screen and handle incoming calls, manage enquiries and send reminders on pending and overdue tasks.
• Follow up on agreed actions so that tasks are completed within set timelines.
• Coordinate meetings, conference calls and interviews, including scheduling, agendas and logistics.
• Serve as the main point of contact between the MD and internal and external stakeholders.
• Record meeting minutes, document key decisions and circulate action points.
• Draft correspondence, emails, reports and presentations.
• Act as a gatekeeper, managing access to the MD's time and office.
• Maintain an organised filing system and manage the MD's calendar, appointments, recurring tasks and travel arrangements.

Required profile

• Minimum of 3 years' experience in executive assistance, administrative support or a similar role; direct support to a Managing Director, CEO or senior executive is an advantage.
• Bachelor's degree in Geology from a recognised institution.
• Proactive, detail-oriented and able to work independently with minimal supervision.

Required skills

• Exceptional written and verbal communication skills.
• Excellent organisational and time-management skills, with strong prioritisation.
• Confidentiality and discretion with sensitive information.
• Proficiency in Microsoft Office Suite and other office productivity tools.

What we offer

• Salary of N250,000 - N300,000 per month.
• Leave allowance, 13th-month salary and appraisal bonuses.
• Weekly site transportation allowance and HMO.

Candidates apply by sending their application to the company's recruitment team by email, quoting "Executive Assistant to the Managing Director" as the subject; applications close on 23 November 2026.