Executive Assistant to CEO

About the role

We are looking for an exceptional Executive Assistant / Project Coordinator to support the Chief Executive Officer of a fast‑growing business group that operates three companies in the events and creative sectors. The role is dynamic and fast‑paced, requiring high organisation, proactive problem‑solving and the ability to handle confidential information with discretion.

Key responsibilities

• Manage multiple email inboxes across the group, ensuring timely and professional responses.
• Coordinate and maintain the CEO’s calendar, appointments and meetings.
• Prioritise tasks, prepare documents, reports, presentations and meeting notes.
• Organise digital files and maintain accurate records.
• Assist in coordinating projects across the three businesses, tracking deadlines, deliverables and action points.
• Liaise with internal and external stakeholders to keep projects moving forward.
• Respond to client enquiries, act as a key point of contact for clients, suppliers and partners, and maintain excellent customer service.
• Support event administration, including sourcing suppliers, creating event documentation and allocating team members.
• Prepare and send invoices, draft contracts, monitor payment status and maintain financial records.

Required profile

• Bachelor’s degree.
• Strong experience managing busy calendars and multiple email inboxes.
• Excellent organisational, time‑management and prioritisation skills.
• Professional, discreet and trustworthy when handling confidential information.
• Proactive, resource‑ful and able to anticipate needs.
• Calm under pressure and adaptable in a fast‑moving environment.

Required skills

• High proficiency in Google Workspace.
• High proficiency in Microsoft Office.