Administrative Manager

About the role

Wragby Business Solutions & Technologies Limited, a technology solutions company focused on cloud and business solutions, is looking for an Administrative Manager. The role leads and coordinates administrative operations across company locations, including facilities, security, fleet, procurement, vendors, assets, energy, office services and HSE compliance, keeping resources efficient, safe, consistent and within approved budgets.

Key responsibilities

• Keep facilities, workspaces, meeting rooms and common areas safe, clean and functional.
• Oversee preventive and corrective maintenance of electrical systems, plumbing, lighting, HVAC, generators, inverters and office equipment, including major repairs and renovations.
• Manage security personnel, visitor access, CCTV, incident reporting, fire-safety equipment and emergency preparedness, and HSE compliance.
• Manage the company fleet: vehicle requests, driver deployment, fuel usage, logbooks, servicing schedules, insurance, documentation and driver performance.
• Lead procurement from requisition and quotation through approval, delivery, documentation and performance review.
• Manage vendors and service providers, monitor SLAs, review scorecards, resolve service issues and recommend engagement or renewal.
• Prepare and manage the administration budget, review expenditure and implement cost-control measures.
• Monitor electricity, diesel, generator running hours and solar/inverter performance, analyse utility costs and drive energy efficiency.
• Oversee registration, tagging, allocation, movement, verification and disposal of assets, keeping the asset register accurate.
• Coordinate with HR and IT so new employees receive work tools, system access and administrative resources, with full handover records.
• Lead and develop the administration team (supervisors, branch administrators, office assistants, cleaners, drivers, security) and coordinate operations across the Lagos head office, Lagos annex, Abuja, Port Harcourt guest house and Kenya offices.
• Develop and update administrative policies, procedures, SOPs and service standards.
• Prepare weekly and monthly reports on activities, expenditure, achievements, risks and recommendations.
• Liaise with Management, HR, Finance, IT and other stakeholders.

Required profile

• Bachelor's degree in Business Administration, Management, Facility Management or a related discipline.
• A professional certification in facility management, procurement, administration or health and safety is an advantage.
• At least 8 years of relevant administrative experience, including significant team leadership and multi-site operations experience.

Required skills

• Leadership and team management
• Facilities and multi-site office operations
• Procurement, vendor and contract management
• Budgeting, cost control and commercial awareness
• Fleet, asset and inventory management
• HSE, security and compliance management
• Reporting, analysis and operational risk management
• Stakeholder management, communication and negotiation
• Microsoft Office and relevant administrative systems