Administrative Support Staff

About the role

Surveillant Fire Ltd is hiring an Administrative Support Staff in Lagos (Marina) to provide day-to-day clerical and administrative support to the Admin/HR department, assist with human resources tasks, and help the Estimator with quotations, estimates and tender documents. The role also acts as a liaison between departments and supports general office coordination.

Key responsibilities

• Prepare, format, print, scan, photocopy and file official documents; receive, record, distribute and dispatch correspondence.
• Draft routine letters, memos, emails, meeting minutes and internal communications, schedule meetings and prepare meeting materials.
• Maintain an organized office and monitor stationery and supplies.
• Assist with staff records, personnel files and onboarding documentation, and support recruitment by organizing CVs and scheduling interviews.
• Help prepare staff lists, internal notices, training schedules and HR reports, keeping employee information confidential.
• Enter material descriptions, quantities and unit rates into approved templates, maintain a quotation register and compile tender documents and commercial proposals.
• Follow up on missing quotations and documents, and act as a communication link between Admin/HR, the Estimator and other departments.
• Support meetings, training and company events, and perform other reasonable administrative duties assigned by management.

Required profile

• Minimum of 2 years of experience.
• Minimum of a degree in a related field.
• Good written and verbal communication skills.
• Professional conduct and confidentiality; ability to work collaboratively across departments.
• Willingness to learn estimation documentation and company procedures.

Required skills

• Proficiency in Microsoft Word and Excel.
• Accurate data entry and document formatting.
• Ability to manage email correspondence and electronic filing.
• Organizational and time-management skills, attention to detail and strong follow-up skills.