Admin Assistant

About the role

The Admin Assistant supports the daily operations of the organisation through comprehensive administrative and office support, helping program and support teams work efficiently and keeping workflows smooth across departments. The position is based in Maiduguri.

Key responsibilities

• Deliver consistent administrative and clerical assistance to office and program teams.
• Manage the reception area by screening and directing visitors, handling telephone inquiries and incoming correspondence.
• Draft, format, archive and distribute official correspondence such as letters, memos, reports and other documents.
• Maintain organised physical and digital filing while keeping sensitive information confidential.
• Coordinate staff schedules, meetings, appointments and travel; prepare meeting agendas and distribute minutes.
• Oversee office supplies, stationery and equipment stock, and initiate procurement requests for restocking or repairs.
• Arrange logistics for events, trainings, workshops and field trips, including venue bookings, transport, accommodation and materials.
• Keep accurate records of staff and visitor attendance, logs and office asset inventories.
• Work with Finance, Logistics, HR and Program departments on requests, approvals and supporting documents.
• Keep the office clean, safe and secure, coordinating with external service providers as needed.
• Carry out additional tasks and projects assigned by the direct line manager.