Senior Administrative Manager

About the role

A client is seeking an experienced, highly organised and proactive Senior Administrative Manager to oversee administrative operations, strengthen internal processes and coordinate business and personal activities. The role provides operational leadership, manages administrative personnel, implements effective systems and supports senior management. It also involves liaising with and organising the executive's home staff so that everything runs smoothly across all fronts.

Key responsibilities

• Oversee daily administrative operations and the executive's schedule, and develop and maintain administrative policies, procedures and SOPs.
• Manage office resources, facilities, supplies, records and information management.
• Supervise administrative and domestic personnel, allocate responsibilities, set performance expectations, identify training needs and promote accountability and clear communication.
• Support the senior executive with scheduling, reporting, correspondence and documentation, and organise meetings, agendas, minutes and action points.
• Review processes, introduce systems, workflows and digital tools, and prepare periodic operational reports.
• Coordinate suppliers and service providers, support procurement, monitor supply requirements, review expenditure and support budget monitoring.
• Ensure compliance with policies and regulations, maintain employee, contractual, financial-administrative and operational records, support audits and identify administrative risks.
• Act as a central coordination point across departments and maintain professional relationships with clients, partners, employees and service providers.

Required profile

• Bachelor's degree in Business Administration, Management, Public Administration or a related discipline.
• Minimum 3-5 years of relevant administrative or operations experience, including in a supervisory or management position.
• Demonstrable experience managing administrative teams, business processes and organisational systems.
• Strong leadership, planning, organisational and problem-solving abilities, with excellent written and verbal communication.
• Attention to detail, integrity, discretion, professionalism and accountability.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with digital collaboration, document management and administrative workflow tools.

Candidates apply by sending their CV, a summary of relevant experience, notice period and salary expectations to the recruiter's careers email; only shortlisted candidates will be contacted.