Receiving & Issuing Officer

About the role

Ellasot Consulting is hiring a Receiving & Issuing Officer in Port Harcourt, Rivers State. The role covers receiving goods from suppliers, issuing materials to authorised personnel, maintaining accurate stock records and keeping the store or warehouse organised and secure.

Key responsibilities

• Receive incoming goods, materials, tools and supplies from suppliers and verify them against purchase orders, delivery notes and other documents.
• Inspect received items for quantity, quality, specifications and visible damage before acceptance.
• Prepare and maintain Goods Received Notes (GRNs) and other receiving documentation.
• Arrange and store items so they are properly identified, preserved and easy to retrieve.
• Issue materials, tools and supplies to authorised personnel or departments on receipt of approved requisitions, and prepare Material Issue Vouchers (MIVs).
• Update stock cards, inventory registers and computerised inventory systems for every receipt and issue.
• Monitor stock levels and report low stock, excess stock, damaged items and discrepancies to the supervisor.
• Conduct regular stock counts and take part in periodic inventory reconciliation.
• Keep the store or warehouse labelled, clean, organised and secure, and record stock movements, returns, transfers and obsolete items.
• Ensure all materials are issued in the correct quantities with the right approvals, and report discrepancies, unauthorised movements, losses and damaged goods promptly.
• Follow company policies and health, safety and security procedures, and prepare periodic reports on stock balances, receipts, issues and inventory movements.

Required profile

• Minimum of OND, or equivalent; an OND or HND in Purchasing and Supply, Logistics, Business Administration or a related field is an advantage.
• Previous experience in storekeeping, inventory management, warehouse operations or a similar role is desirable.
• Knowledge of goods receiving, stock issuance, inventory documentation and stock reconciliation.
• Good numerical, record-keeping and communication skills, honesty and accountability, and the ability to work independently and collaborate with other departments.

Required skills

• Basic computer skills, including Microsoft Excel.
• Experience with inventory management software is an advantage.