Office Secretary

About the role

The Office Secretary provides essential administrative support to ensure smooth daily operations within a busy shipping and logistics environment. You will act as the first point of contact for visitors, manage communications, and assist management with scheduling and documentation.

Key responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare, type, and maintain reports, documents, meeting minutes, and official business correspondence.
• Schedule appointments, meetings, and travel arrangements for management.
• Organise and maintain office filing systems and company records.
• Greet and assist visitors and clients professionally.
• Monitor office supplies and coordinate procurement when needed.
• Assist in preparing invoices and other official documents.
• Support management with various administrative and operational tasks.
• Ensure confidentiality of company information and documents.

Required profile

• Minimum OND, HND, or Bachelor’s degree in Business Administration, Secretarial Studies, Office Management, or related field.
• Strong written and verbal communication abilities.
• Excellent organisational and time‑management skills.
• Ability to multitask and work with minimal supervision.
• Professional appearance and good interpersonal skills.
• Previous experience in a similar role is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook