HR/Admin Assistant

About the role

Harcadiax Systems Ltd is looking for an HR/Admin Assistant based in Abeokuta and Ogun State. The role covers the day-to-day administration of HR functions, from employee records and recruitment support to onboarding, attendance monitoring and reporting.

Key responsibilities

• Maintain and update employee records, HR databases, personnel files and staff directories.
• Support recruitment: job postings, CV screening, interview scheduling, candidate communication and reference checks.
• Prepare offer letters, employment contracts, appointment letters and other HR documentation.
• Coordinate onboarding, orientation, probation tracking and exit formalities.
• Monitor attendance, timesheets, lateness, absenteeism and leave requests, and assist with payroll preparation.
• Serve as first point of contact for staff questions on HR policies, benefits and procedures.
• Prepare HR memos, announcements, disciplinary letters and routine workforce reports.
• Monitor probation periods, contract renewals and performance appraisal schedules; support performance management, training coordination and employee development.
• Document grievances, workplace concerns and disciplinary proceedings, and track staff training, certifications and disciplinary matters.
• Help implement HR policies and the employee handbook, and ensure confidential handling of sensitive employee data.
• Monitor compliance with labour laws and statutory employment requirements, and coordinate staff welfare and engagement activities.
• Track office supplies and prepare periodic reports on headcount, recruitment progress, absenteeism and turnover.

Required profile

• OND in Human Resource Management, Business Administration or a related discipline.
• At least 5 years of relevant HR and administrative experience.
• Knowledge of HR policies, employee documentation and applicable employment regulations.
• Willingness and ability to work in Sagamu, Ogun State.

Required skills

• Proficiency in Microsoft Word, Excel, email and general office applications.
• Strong organization, communication, multitasking and time management skills.
• Attention to detail, recordkeeping and confidentiality.
• Ability to work independently, prioritize tasks and meet deadlines.