Fleet Administrator 1

About the role

The Fleet Administrator 1 assists the Vehicle Fleet Manager with fleet-related administrative tasks such as creating reports, archiving, keeping accurate records, updating fleet database systems and gathering statistics. The postholder also supervises registration and deregistration processes and obtains the licences and permits needed to operate, deregister and dispose of fleet assets, with the support of Import/Export colleagues. The role reports to the Vehicle Fleet Manager.

Key responsibilities

• Carry out administrative tasks for the Fleet department and notify field sites to send relevant fleet data monthly.
• Enter data into the fleet programme "Fleetwave" (fuel, repairs, vehicles, stock).
• Report monthly to Administration/Finance on private use of vehicles by expatriates.
• Organise and prepare monthly fleet KPI reports with the Vehicle Fleet Manager.
• Review fuel usage and report variances, compile statistics and reports, and monitor vehicle monitoring systems.
• Ensure weekly hours and odometer readings are submitted from the field, and follow up on departmental messages and files according to ICRC standards.
• Keep sale, donation and archive vehicle files up to date, create requisition orders for workshop supplies and fuel, and cross-check fuel invoices and delivery notes.
• Open accident cases in the database, collect information on damage, explain accident reporting procedures to drivers and assist with on-the-spot accident response and documentation with authorities and insurers.

Required profile

• Degree in transportation, logistics or proven relevant work history.
• 2-3 years of experience in fleet management, logistics, administration or a similar position.
• Valid working permit to work in Nigeria; driving licence B (manual gearbox) required, C an asset.
• Good knowledge of the geographically assigned environment, local insurance practices, national traffic laws and vehicle registration laws, including annual vehicle inspection requirements.
• Good command of written and spoken English.
• Desired: strong motivation for humanitarian work and ability to work under pressure.

Required skills

• Strong computer skills; Word and Excel are mandatory; prior experience with fleet database systems is an asset.

What we offer

• Rewarding work in a humanitarian and multicultural environment.
• Competitive package with medical insurance and ICRC pension plan.
• In-house training opportunities.
• Full-time fixed-term contract (1 year, renewable).
• Talent pool membership and the chance to be considered for future assignments.