Document & Records Management Officer

About the role

We are looking for a Document & Records Management Officer to lead a comprehensive records management and digital transformation initiative for our construction and infrastructure projects. The role involves designing, implementing and overseeing systems for efficient storage, retrieval and preservation of both physical and digital project records.

Key responsibilities

• Assess existing records and develop classification, cataloguing and retention schedules that meet regulatory requirements.
• Lead the digitisation of physical documents, managing scanning, OCR and metadata tagging, and implement a Document Management System (DMS) integrated with existing platforms.
• Establish and enforce document management policies, ensuring compliance with data protection laws such as GDPR and NDPR.
• Supervise junior records staff, monitor project progress and report updates to stakeholders.

Required profile

• Bachelor’s degree in Library & Information Science, Records Management, IT or related field (Master’s preferred).
• Minimum 7 years of records/document management experience, including at least 3 years in a senior or supervisory role.

Required skills

• Scanning and OCR technologies.
• Metadata management and tagging.
• Document Management Systems (DMS) implementation.
• Records indexing and cataloguing.
• Retention schedule development.
• Compliance with GDPR, NDPR and related standards.

What we offer

• Fixed‑term contract of one year with possible extension based on performance.
• 40‑hour work week with flexible hours to meet project deadlines.
• Comprehensive benefits package, monthly remuneration and opportunities for professional development.