Administrative Assistant – 2-year contract

About the role

The International Institute of Tropical Agriculture is seeking a motivated Administrative Assistant to provide comprehensive administrative and secretarial support to its unit at the headquarters in Ibadan. This is a 2‑year renewable contract position focused on ensuring smooth office operations, document management, and coordination of unit activities.

Key responsibilities

• Draft routine correspondence, schedule meetings, prepare agendas, take minutes and track action items to closure.
• Maintain calendars for key unit activities, deadlines and administrative deliverables.
• Organise and manage both electronic and physical filing systems, ensuring records are up‑to‑date and easily retrievable.
• Handle confidential information in compliance with institutional policies.
• Maintain inventory records for office supplies and laboratory consumables, monitor stock levels and support timely replenishment.
• Prepare and process administrative requests related to procurement, travel advances, retirements and other unit support needs, entering and tracking them in the Oracle system.
• Support the organisation of travel, workshops, meetings and related logistics for staff and unit activities.
• Assist with routine laboratory administrative workflows, including sample receipt logs and coordination of shared laboratory activities.
• Provide onboarding and administrative orientation for interns, temporary staff and new team members as assigned.

Required profile

• Nigerian national.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in using Oracle for processing procurement, travel and administrative requests.