Scanning Operator – Accounts Payable

About the role

We are seeking a Scanning Operator to join our Accounts Payable Operations team for a leading global organization. The role focuses on scanning, uploading, and archiving supplier invoices and related financial documents, ensuring accuracy and compliance with service level agreements. This position offers a gateway into finance operations within an international environment.

Key responsibilities

• Scan and upload supplier invoices and supporting documents into business systems.
• Process scanned invoices into ERP systems and ensure correct posting.
• Archive processed invoices accurately for traceability and audit readiness.
• Perform PDF scanning and manage document workflows using dedicated tools.
• Rescan and return invoices when required, following established procedures.
• Maintain data accuracy and document quality in line with KPIs and SLAs.
• Handle confidential financial documents with utmost care.
• Report process issues or risks that could affect operational performance.
• Collaborate with the Accounts Payable team to ensure smooth invoice processing and payment workflows.

Required profile

• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.
• Excellent organizational and time‑management abilities.
• Ability to follow standardized processes and meet deadlines.
• Proactive problem‑solving mindset.
• Capability to work independently with limited supervision.
• Comfortable in a fast‑paced, KPI‑driven environment.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Familiarity with ERP or document management systems such as SAP, Kofax or PEGA

What we offer

• Opportunity to work within an international business environment.
• Structured onboarding and training programs.
• Collaborative team culture.