Personal Secretary to the Managing Director

About the role

The Personal Secretary provides full executive and administrative support to the Managing Director (MD) of the Edo State Transport Authority. This role ensures the MD’s office runs smoothly, handling scheduling, communications, and logistics.

Key responsibilities

• Manage and coordinate the MD’s calendar, including appointments, meetings, and travel arrangements.
• Organise internal and external meetings, securing venues, equipment, presentations, agendas and refreshments.
• Handle the MD’s domestic personnel schedule and daily requirements.
• Arrange senior‑leadership events and manage the MD’s budget lines for office expenses, supplies and entertainment.
• Oversee office petty cash and process expense reports.
• Coordinate travel logistics such as flights, visas, accommodation, car rentals and meeting schedules while traveling.
• Monitor and respond to incoming communications (calls, emails, walk‑ins) to the MD’s office.
• Provide secretarial support for meetings, including drafting agendas, preparing minutes and sending reminders.

Required profile

• Bachelor’s degree in any discipline.
• Minimum 10 years experience as an Executive Assistant, Personal Assistant or similar role.
• Strong operational and administrative management capabilities.
• Ability to work independently, multitask under pressure and maintain confidentiality.
• High integrity, result‑orientation and good judgment.

Required skills

• Proficiency with Microsoft Office suite.
• Familiarity with e‑calendars and office equipment such as copy machines.