Operations/Executive Assistant

About the role

The Operations/Executive Assistant will support the Managing Director in both operational and technical matters, ensuring smooth execution of construction projects and firm‑wide processes. This role blends administrative excellence with project coordination in a fast‑paced construction environment.

Key responsibilities

• Provide direct operational and technical support to the Managing Director.
• Coordinate and monitor ongoing architectural, engineering, and construction projects.
• Oversee day‑to‑day operational processes, systems, and documentation across the firm.
• Attend meetings on behalf of the MD and prepare reports, minutes, and action plans.
• Conduct research, feasibility studies, and technical analysis as required.
• Assist in project planning, scheduling, documentation, and quality control.
• Liaise with clients, consultants, contractors, and regulatory agencies.
• Prepare presentations, proposals, technical reports, and business correspondence.
• Monitor project and operational performance to ensure deadlines and standards are met.
• Support the management team in operational and strategic decision‑making.
• Represent the MD when delegated and provide leadership support to project teams.
• Contribute to business development, process improvement, and organizational growth initiatives.

Required profile

• Bachelor’s degree in Architecture, Engineering, Quantity Surveying, Building Technology, Project Management, Accounting or a related discipline.
• 3–5 years of relevant professional experience.
• Strong understanding of project management and business operations.
• Excellent report writing, communication and presentation skills.
• Ability to work independently, maintain confidentiality and manage multiple priorities.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint).
• AutoCAD.
• Revit or other design/project management software.