Office Manager – General Operations

About the role

The Office of the CEO is seeking an Office Manager to support executive management and general operations. The role involves handling executive diaries, procurement, driver coordination, reception, student accommodation, travel logistics, IT escalation, café liaison, and facilities management.

Key responsibilities

• Manage executive diaries, scheduling, personal needs, travel, and related administrative tasks.
• Oversee all administrative duties for the CEO office, including correspondence, report preparation, and ad‑hoc support.
• Procure marketing materials and corporate gifts, negotiate pricing, and manage stock.
• Allocate tasks to company drivers, manage driver schedules, vehicle maintenance, and performance.
• Supervise reception, ensuring timely class schedules and event information.
• Administer international student accommodation, rental payments, inspections, and medical aid.
• Arrange travel, visa applications, and airport transport for staff and facilitators.
• Escalate IT issues and set up Zoom/MS Teams meetings for executives.
• Liaise with Reg Café for operations, account reconciliation, and menu approvals.
• Coordinate with Facilities and Building Managers to maintain office, campus, and event spaces, ensuring compliance with COVID‑19 and H&S regulations.

Required profile

• Minimum 5 years of experience in a similar office management role.
• Own driver’s licence and transport; availability after hours, weekends, and public holidays.
• Trustworthy, highly organized, able to work under pressure and meet strict deadlines.
• Excellent interpersonal, communication, and decision‑making skills at senior executive and ministerial levels.
• Strong analytical, problem‑solving, negotiation, and conflict‑management abilities.