Methods Coordination Officer

About the role

The Methods Coordination Officer will support SPIE Services Nigeria in managing facilities management & administration (FM&A) processes, ensuring accurate data, efficient workflows, and compliance with regulatory requirements.

Key responsibilities

• Manage mass‑mailing tool validation team, access rights and information dissemination.
• Coordinate with government agencies on tenement rates, ground rents and related services.
• Administer SharePoint (or equivalent) for document storage, creating folders, groups and assigning access rights.
• Oversee balloting of scrapped FM&A materials in line with approved procedures.
• Prepare weekly, monthly and yearly KPI and sectional reports.
• Design and maintain reporting templates and dashboards for FM&A.
• Consolidate data from Helpdesk, technical services and contracts for analysis.
• Administer FM systems such as SAP PM, CMMS, SAP FI, Primavera and SharePoint, ensuring data accuracy and workflow standardisation.
• Lead system optimisation and digitalisation initiatives.
• Support planning and follow‑up of major FM&A jobs, monitor progress and provide variance analysis.
• Define, track and report FM&A KPIs (cost, service delivery, maintenance performance).
• Act as the divisional HSE Entity Representative and produce regular performance reports.
• Perform any additional duties assigned by management.

Required profile

• Experience in facilities management or related administrative functions.
• Strong knowledge of SAP PM, SAP FI, CMMS, Primavera and SharePoint.
• Proven ability to manage access rights, document storage and reporting tools.
• Experience in KPI definition, tracking and reporting.
• Good analytical skills for data consolidation and variance analysis.

Required skills

• SAP PM
• SAP FI
• CMMS
• Primavera
• SharePoint / Windows Share‑Point Services
• Mass‑mailing tool administration
• KPI reporting and dashboard creation
• Data analysis and governance