Executive Assistant to the Executive Director

About the role

Ash Properties & Constructions Ltd, a luxury real estate broker, is looking for a smart, polished and highly organised Executive Assistant to the Executive Director. This is a business-facing executive support role, not a personal assistant position, aimed at bringing order, speed, coordination and follow-through to a fast-moving real estate business.

Key responsibilities

• Manage the Executive Director's calendar, appointments, meetings and reminders, and confirm meetings, inspections and business engagements in advance
• Keep follow-ups active so important matters are not neglected
• Support client coordination and keep conversations moving professionally
• Prepare the Executive Director for meetings, inspections and key business discussions
• Maintain visibility on pending tasks, active matters and business priorities
• Keep tabs on internal teams so updates, timelines and responsibilities are followed through
• Maintain organised records, documents and business correspondence
• Reduce administrative burden through strong coordination and structured support
• Drive when required for business-related movement, inspections and appointments

Required profile

• Must be able to drive and hold a valid driver's licence
• Strong organisational and follow-through ability
• Good written and spoken communication skills, professional presence and sound judgment
• Polished, dependable, discreet and highly organised
• Available to work from the office full-time

Required skills

• Proficiency in Microsoft Office
• Comfortable using macOS, iOS and Android devices