Assistant Corporate Services Manager

About the role

HBM Nigeria is looking for an Assistant Corporate Services Manager to work alongside the Corporate Services Manager and ensure the organization's facilities are managed effectively. The role covers all office, residential and guest house facilities across locations in Nigeria, including canteen operations, property maintenance, furnishing and housekeeping, immigration, visas and ticketing.

Key responsibilities

• Run day-to-day facilities tasks, including a cost-effective and efficient maintenance programme, and support the delivery of facility-related projects and activities.
• Monitor facilities continuously and introduce sustainable practices.
• Support the management of the property portfolio and advise on critical dates and activities.
• Correspond with suppliers and contractors for maintenance, installation and removal of fixtures, fittings and furnishings, and resolve service issues promptly.
• Manage corporate relationships with housing, immigration, visa and travel service providers so that activities comply with the Business Code and local legislation.
• Handle day-to-day service requests from stakeholders and customers, including administrative management of the employee life cycle.
• Track office consumables such as stationery and refreshments, and inspect the canteen regularly to ensure full compliance with health and safety and food handling requirements.
• Follow up with Procurement, vendors and Finance on prompt delivery and payments to service vendors.
• Prepare office and residential space for new and existing staff.
• Complete monthly NIS returns on time and keep proper documentation for expatriates.

Required profile

• 2-3 years of experience in a large organization in a similar role.
• Professional certification in Facilities Management is an advantage.
• Experience in corporate services areas such as vendor management, facilities or events is an advantage.
• Understanding of facilities management and the building and construction industry.
• Good verbal and written communication and customer service skills.