Executive Assistant & Operations Coordinator

About the role

We are looking for a highly organised Executive Assistant & Operations Coordinator to become the operational backbone for a dynamic entrepreneur with interests across law, hospitality, education, children’s ministry, design and family investments. This role goes beyond traditional admin work, supporting both business initiatives and personal logistics to free the Principal for strategic activities.

Key responsibilities

• Manage a complex calendar, schedule meetings, travel and resolve conflicts proactively.
• Prepare agendas, briefing notes, correspondence, reports and presentations.
• Coordinate projects across multiple businesses, track deadlines, maintain project trackers and produce status reports.
• Support personal operations including children’s schedules, family appointments, travel arrangements and household administration.
• Work with the House Manager to oversee household maintenance, staff issues and family events.
• Assist marketing efforts by designing Canva presentations, creating social media graphics, drafting captions and managing content calendars.
• Leverage AI tools such as ChatGPT to automate tasks, conduct research and draft documents.
• Provide business development support through proposal preparation, client presentations, market analysis and CRM updates.

Required profile

• Exceptional organisational and proactive mindset.
• Strong judgment and discretion handling confidential information.
• Ability to juggle multiple priorities in a fast‑paced environment.
• Excellent written communication and attention to detail.

Required skills

• Canva
• ChatGPT (or similar AI tools)
• CRM systems

What we offer

• Opportunity to work closely with a visionary entrepreneur across diverse sectors.
• Dynamic role that blends executive support, project management and creative marketing.
• Professional growth in a fast‑growing portfolio of businesses.