Executive Assistant

About the role

The Executive Assistant will support senior leadership at Harcadiax Systems Ltd, ensuring the executive’s day runs smoothly and efficiently. This role combines high‑level administrative duties with occasional personal assistance, requiring discretion and proactive problem‑solving.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings and daily schedule.
• Coordinate travel arrangements, itineraries and related logistics.
• Prepare correspondence, reports, presentations and other business documents.
• Serve as primary point of contact between the executive, clients, colleagues and external stakeholders.
• Monitor and follow up on pending tasks, commitments and deadlines.
• Handle confidential information with absolute discretion.
• Support both business and personal engagements as required.
• Maintain accurate records, files and documentation.

Required profile

• Proven experience as an executive or personal assistant, preferably in the oil & gas sector.
• Excellent organisational, time‑management and communication skills.
• Strong attention to detail and ability to multitask in a fast‑paced environment.
• Professional appearance, attitude and executive presence.
• Ability to work independently, exercise sound judgement and maintain confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook