Executive Assistant – AI & Business Operations

About the role

We are a fast‑moving startup seeking an Executive Assistant to work directly with the CEO. The role is fully remote and combines traditional executive support with practical AI‑driven workflow automation.

Key responsibilities

• Translate the CEO’s priorities into actionable plans with clear owners, deadlines and follow‑up.
• Maintain an overview of ongoing initiatives, flag dependencies, delays or decisions early.
• Coordinate work across the team, external partners and service providers.
• Prepare concise research, meeting briefs, comparisons and recommendations.
• Support HR (recruitment coordination, onboarding), finance (invoices, expenses) and marketing (briefs, assets) operations.
• Organise IT requests, software subscriptions and access management.
• Structure Microsoft 365 usage, connect tools with AI workflows and ensure confidentiality.
• Create, adapt and maintain reusable AI skills for research, reporting and operational coordination, checking outputs for accuracy.

Required profile

• Experience in executive assistance, business operations or project coordination with ownership of tasks.
• Working understanding of HR, finance, IT and marketing processes.
• Strong prioritisation, follow‑through and ability to manage multiple workstreams without constant reminders.
• Resilience and adaptability in a startup environment, maintaining calm under pressure.
• Excellent written and verbal communication in English and sound judgement about confidentiality.

Required skills

• Microsoft 365 suite – Outlook, Teams, SharePoint, OneDrive, Excel, Word, PowerPoint.
• Advanced Excel for operational overviews and reporting.
• Power Automate, Microsoft Copilot and Copilot Studio for building automations and AI assistants.
• Practical experience creating reusable AI skills and integrating them with business workflows.

What we offer

• Close collaboration with the CEO and visibility across the startup.
• Meaningful ownership of operational work and process improvements.
• A broad role that blends executive support, team coordination and practical AI use.
• Fully remote working arrangement with monthly compensation in USD.