Assistant Admin Officer

About the role

The Assistant Admin Officer supports the office by stepping in to carry out the duties of the Admin Officer when needed, reporting directly to the Office Management Head. The role keeps office operations running smoothly and helps the organization achieve its goals through careful management of resources, communications and personnel processes.

Key responsibilities

• Supervise office-supply inventory, build relationships with vendors and check that all office equipment works properly
• Manage executive calendars, coordinate meetings, arrange travel and screen incoming correspondence
• Process expense reports, help with budget planning and track office invoices
• Oversee physical and digital record-keeping in line with company policies and data protection standards
• Support HR by helping with staff onboarding, arranging interviews and updating employee records

Required profile

• Proven ability to manage office logistics, including inventory control and vendor coordination
• Strong organizational skills with experience in scheduling, travel planning and communication management
• Experience supporting HR functions such as onboarding and employee database management

Required skills

• Competence in financial administration tasks such as expense tracking and invoice monitoring
• Proficiency in maintaining accurate filing systems and complying with data security protocols