Administrative Operations Officer – Data Entry & Admin Support

About the role

We are looking for an Administrative Operations Officer to manage our day‑to‑day back‑office tasks. Based in Lagos, you will spend almost all of your time working on a laptop, handling documents, spreadsheets, email and internal systems. The role is ideal for a detail‑oriented individual who can work independently and deliver high‑quality administrative output.

Key responsibilities

• Prepare, format and maintain business documents, contracts, reports and spreadsheets using Microsoft Word, Excel and Google Workspace.
• Proofread all documents for spelling, grammar, formatting and accuracy before distribution.
• Maintain organized digital filing and records in Google Drive with consistent naming, version control and categorisation.
• Enter, update and verify information in spreadsheets, internal databases and company systems with high speed and accuracy.
• Reconcile invoices, receipts and expense records against company records, flagging any errors.
• Manage email correspondence, draft routine replies and keep shared inboxes organised.
• Take meeting notes (in‑person or virtual) and prepare clear minutes and action‑item lists.
• Coordinate shared calendars, schedule meetings across time zones and liaise with internal and external parties.
• Track tasks, deadlines and outstanding items in project‑management tools such as Asana, Trello or ClickUp.
• Build and maintain company templates, checklists and standard operating documents.
• Update client, vendor and internal records in the CRM and operational systems.
• Conduct online research and prepare summary write‑ups on vendors and market information.
• Support light bookkeeping by logging expenses, tracking receipts and preparing summaries for the finance team.

Required profile

• Smart, organised and able to work quickly and accurately on a computer.
• Strong written English with excellent attention to detail.
• Comfortable handling numbers and financial data.
• Self‑motivated and capable of working independently to a high standard.
• Able to manage multiple tasks with minimal supervision.

Required skills

• Microsoft Word
• Microsoft Excel
• Google Workspace (Docs, Sheets, Drive)
• Zoom
• Google Meet
• Asana
• Trello
• ClickUp