Administrative Assistant (LICA 5)

About the role

The Administrative Assistant will support the ATCMA ECOWAS programme in Abuja, providing reliable assistance in coordinating administrative processes and ensuring smooth budget and contract management.

Key responsibilities

• Monitor expenditures, update budget tables, and prepare payment requests, consultant fees, per diems and supplier invoices.
• Assist with travel arrangements, event participant lists, routine correspondence and maintain up‑to‑date files (paper and electronic).
• Support day‑to‑day contract administration, audit contractor invoices and process payments.
• Coordinate with internal teams at headquarters and field offices, and perform other administrative duties such as space planning and equipment maintenance.

Required profile

• High school diploma or equivalent; a first‑level university degree reduces required experience.
• Minimum five years of professional experience in administrative services, finance, accounting, audit or human resources (three years if holding a university degree).
• Knowledge of United Nations administrative, financial and HR rules and regulations.

Required skills

• Proficiency in MS Office.
• Familiarity with ERP/ SAP and content management systems such as SharePoint.
• Experience with collaboration platforms like MS Teams.