Secretary / Typist

About the role

The Secretary/Typist will provide comprehensive administrative support to management and various departments, ensuring smooth office operations and accurate documentation.

Key responsibilities

• Type, format, and proofread letters, memos, reports, minutes and other official documents.
• Take dictation and transcribe meeting notes/minutes accurately and promptly.
• Draft routine correspondence on behalf of management.
• Maintain and organize physical and electronic filing systems.
• Schedule appointments, manage calendars and coordinate meetings.
• Receive, sort and route incoming and outgoing mail.
• Photocopy, scan and bind documents as required.
• Maintain confidentiality of sensitive information.
• Prepare and update records, registers and databases such as attendance and correspondence logs.
• Coordinate travel arrangements and logistics when needed.
• Provide general administrative support to HR/Admin and other units.

Required profile

• OND in Secretarial Studies, Office Technology Management, Business Administration or a related field.
• 1–3 years of relevant experience as a secretary, typist or administrative assistant.
• Fast and accurate typing speed (minimum 40–50 WPM).

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).