Executive Associate (GS-6) – Office of the Head, Abuja

About the role

The Executive Associate provides high‑level administrative and coordination support to the Head of Office at the UN Office for the Coordination of Humanitarian Affairs in Abuja. The role ensures smooth office operations, effective communication, and knowledge management to facilitate humanitarian coordination.

Key responsibilities

• Manage the Head of Office’s calendar, arrange appointments, meetings, and high‑level visits, and act as interpreter or minute‑taker when required.
• Prepare briefing materials, informal translations, correspondence, and directives for the Head of Office.
• Maintain protocol procedures, rosters of partners, and telephone lists.
• Oversee filing systems, both physical and automated, ensuring confidentiality and efficient information flow.
• Coordinate information sharing with the UN Country Team, track deadlines, and follow up on reports and actions.
• Organise specialised trainings for secretaries and UN staff on coordination, administration and protocol issues.

Required profile

• Secondary education required; university degree or equivalent is desirable.
• Minimum of four years progressively responsible experience in administration, preferably in an executive or front‑office role.
• Experience with UN or international organisations and web‑based management systems is an advantage.
• Demonstrated professionalism, teamwork, planning and organising abilities.

Required skills

• Proficiency in Microsoft Word and Excel.
• Strong knowledge of office software applications for word processing, data management and presentations.
• Experience using automated filing and office management systems.
• Ability to handle web‑based management platforms.