Executive Assistant to the Group Managing Director

About the role

The Executive Assistant (EA) to the Group Managing Director (GMD) acts as a strategic partner and gatekeeper, providing high‑level administrative, operational, and strategic support across global operations, aviation, international trade, and philanthropy. The role demands a proactive, detail‑oriented professional who can manage multiple priorities in a fast‑paced, complex international environment.

Key responsibilities

• Manage and coordinate the GMD’s calendar, meetings, travel, and appointments.
• Prepare briefing materials, reports, presentations, and correspondence for internal and external engagements.
• Serve as the first point of contact, handling communications and prioritising requests.
• Organise and maintain confidential files, records, and documentation.
• Track key deliverables, deadlines, and action items across multiple projects.
• Support planning and execution of meetings, events, and high‑level engagements.
• Conduct research, analysis, and briefing notes to aid decision‑making.
• Represent the GMD in meetings when required, taking notes and tracking action points.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 5‑10 years of experience as an Executive Assistant or supporting senior leadership.
• Strong organisational and time‑management abilities with a high level of discretion.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with digital collaboration tools.