Assistant Office Manager

About the role

The Assistant Office Manager will support the smooth operation of the office by coordinating meetings, managing equipment, and ensuring effective communication with internal and external stakeholders. This role acts as a key liaison between the Managing Director, staff, and service providers, especially when the Office Manager is unavailable.

Key responsibilities

• Organise office meetings and ensure timely delivery of actions.
• Manage relationships with insurance brokers for company assets.
• Liaise weekly with the Managing Director to address purchase order actions, especially in the Office Manager’s absence.
• Oversee office and flat equipment, including payments, repairs, and asset register updates.
• Direct customer‑facing communication to expedite orders and monitor OEM/IOC correspondence.
• Coordinate with accountants, set targets, and support audits (FIRS, LIRS, ISO).
• Supervise staff, manage company vehicle oversight, and approve expeditor quotes.
• Work closely with expediting and logistics teams on local and long‑distance deliveries.

Required profile

• B.Sc or HND in Business Administration or a related field.
• Minimum 3 years of experience in a similar administrative or office‑management role.
• Strong organisational, multitasking and communication abilities.
• High emotional intelligence, discretion and professionalism.

Required skills

• Proficiency in Google Workspace.
• Proficiency in Microsoft Office Suite.