Executive Assistant – Coordination across Law, Business & Household

About the role

This role supports the Principal by coordinating law‑firm administration, directorship duties, the husband’s marketing business and household matters. The Executive Assistant owns scheduling, cross‑domain coordination and ensures that competing priorities never collide, acting as the memory hub for the Principal.

Key responsibilities

• Inbox and communication triage via Outlook delegate access, handling billing notices, court deadlines and partner communications while respecting privacy limits.
• Coordinate directorship communications through Microsoft Teams, managing board schedules, file distribution and stakeholder correspondence.
• Support the husband’s marketing agency by tracking asset delivery, liaising with designers and monitoring marketing spend and response pipelines.
• Maintain a single, conflict‑free calendar that integrates arbitration hearings, board duties, family commitments and corporate meetings, protecting deep‑work blocks.
• Run weekly syncs with nannies to align school calendars, medical appointments, extracurricular activities and meal logistics.
• Oversee household procurement, vendor payments and spending reports, presenting weekly summaries for approval.
• Provide light social‑media support on family Instagram accounts, including captioning, posting and comment responses.
• Arrange local and international travel, handling flights, visas, hotels and ground transport in coordination with the driver and office logistics personnel.