Executive Assistant to C‑Suite Executive

About the role

The Executive Assistant will provide high‑level administrative, operational and strategic support to a C‑Suite executive within a fast‑paced financial services organization. The role demands exceptional organization, discretion and the ability to manage complex schedules and confidential information.

Key responsibilities

• Manage and coordinate the executive’s daily calendar, meetings and strategic priorities.
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Prepare executive correspondence, reports, presentations and briefing materials.
• Screen calls, emails and meeting requests to ensure efficient time management.
• Track deliverables, follow‑ups and action items from executive meetings.
• Coordinate complex domestic and international travel, including flights, visas, accommodation and itineraries.
• Manage travel expenses and reimbursements in line with company policies.
• Liaise with board members, investors, regulators, clients and senior management on behalf of the executive.
• Draft professional communications, speeches and executive summaries as required.
• Maintain strict confidentiality regarding sensitive business information.

Required profile

• Exceptional organizational ability and executive presence.
• High level of discretion and ability to handle confidential information.
• Proven capacity to manage complex schedules and stakeholder engagements.
• Strong communication skills and professional demeanor.

Required skills