Executive Assistant

About the role

The Managing Director of a dynamic organization in Lagos is seeking a proactive Executive Assistant to provide comprehensive secretarial support and ensure smooth daily operations. This role involves managing the MD’s schedule, travel, communications, and administrative tasks.

Key responsibilities

• Provide full secretarial support to the Managing Director, handling correspondence and office systems.
• Prioritize, plan and maintain the MD’s electronic diary, scheduling appointments and reallocating as needed.
• Arrange domestic and international travel, including visas, accommodation and travel logs.
• Coordinate internal and external stakeholder relationships and manage meeting logistics, including minute taking.
• Screen calls, emails and inquiries, ensuring timely response based on urgency.
• Organise business lunches, refreshments and visitor hospitality.
• Reconcile monthly expenses and process expense reports.
• Schedule personal, medical and business appointments for the MD.
• Send reminders to stakeholders on pending tasks and projects.

Required profile

• Bachelor’s degree.
• 2‑5 years experience as a Personal or Executive Assistant.
• Strong knowledge of office management systems and procedures.
• Excellent organizational, time‑management and multitasking abilities.
• High level of discretion, confidentiality and attention to detail.
• Proactive attitude with strong problem‑solving skills.

Required skills