Administrative Officer

About the role

The Administrative Officer will be the first point of contact for visitors and callers, ensuring a professional and welcoming office environment. This role supports daily operations, maintains office supplies, and safeguards confidential information while contributing to smooth communication across the company.

Key responsibilities

• Greet and direct visitors, answer phone inquiries, and handle complaints.
• Maintain office supplies, monitor inventory, and coordinate with vendors.
• Ensure confidentiality and security of filing systems.
• Oversee daily administrative operations and coordinate schedules.
• Arrange meetings, distribute memos and reports, and keep staff informed of company news.
• Operate copy machines, printers, and other office equipment.
• Manage client relationships and assist with business proposals and documents.
• Negotiate with vendors and ensure the office is well‑maintained.

Required profile

• B.Sc. in Business Administration, Social Science, or a related field.
• Minimum two years of relevant administrative experience.
• High‑level communication and interpersonal skills.
• Self‑motivated with the ability to motivate a team.
• Outgoing personality and strong organizational, time‑management, and scheduling abilities.
• Typing speed of at least 60 words per minute with minimal errors.

Required skills

• Microsoft Office suite.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.