Senior Flight Operations & Trip Planning Specialist

About the role

VivaJets, a leading West African business aviation operator, is seeking a senior specialist to own its dispatch and trip‑planning function across multiple countries and aircraft types. This individual contributor role demands precision, speed, and the ability to manage complex operations without extensive supervision.

Key responsibilities

• End‑to‑end trip planning and flight dispatch for charter operations.
• Coordinate overflight and landing permits with ASECNA, NCAA, GCAA, ANAC and other authorities.
• Manage navigation fees, ANSP liaison, and pre‑departure compliance.
• Conduct weather analysis, NOTAM review, fuel planning and route optimisation.
• Prepare crew briefing packages and pre‑flight documentation.
• Coordinate handling agents at destination airports.
• Monitor flights in real time and perform post‑flight reconciliation.
• Support development of SOPs and operational standards.

Required profile

• 5+ years in flight dispatch or trip planning, preferably in business aviation or charter.
• Hands‑on experience with African, European and Middle Eastern routing and permit processes.
• Strong English communication; French is a plus.
• Experience in a Gulf‑based flight support company or similar operator is welcomed.

Required skills

• Proficiency with flight planning software (e.g., ForeFlight).
• Knowledge of ICAO flight plan formats and ATC procedures.
• Understanding of African FIR structures.

What we offer

• Senior role with full ownership of dispatch responsibilities.
• Competitive compensation benchmarked to international business aviation standards.
• Flexible/remote working arrangement with occasional travel.
• Direct access to leadership and influence over operational infrastructure.
• Opportunity to shape one of Africa’s most ambitious business aviation companies.