Personal Assistant to Managing Director

About the role

We are seeking a proactive Personal Assistant to support the Managing Director in both professional and personal capacities. The role involves managing a dynamic schedule, handling communications, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide comprehensive secretarial support to the MD.
• Prioritise, plan and maintain the MD’s electronic diary, adjusting appointments as needed.
• Arrange travel logistics, including visas, accommodation and travel logs.
• Manage relationships with internal and external stakeholders.
• Organise and minute management meetings.
• Send reminders for pending tasks and projects.
• Process correspondence and maintain office filing systems.
• Screen calls and emails, directing them based on urgency.
• Coordinate business lunches, visitor refreshments and other hospitality needs.
• Reconcile monthly expenses and handle personal/medical appointments for the MD.

Required profile

• Bachelor’s degree.
• 2–5 years experience as a Personal Assistant.
• Strong knowledge of office management systems and procedures.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality.

Required skills

• MS Office proficiency.