Personal Assistant

About the role

Blu Cakes is seeking a proactive Personal Assistant to support its executive team in Port Harcourt. You will act as the primary point of contact for calendar management, communications, and day‑to‑day administrative tasks, ensuring smooth operations and confidentiality.

Key responsibilities

• Manage and maintain the executive’s calendar, appointments, and meetings.
• Screen phone calls, emails, and correspondence, responding where appropriate.
• Arrange travel, accommodation, transportation, and detailed itineraries.
• Prepare reports, presentations, meeting agendas, and minutes.
• Organise and coordinate meetings, events, and appointments.
• Handle confidential information with discretion.
• Maintain filing systems, records, and important documents.
• Liaise with internal teams, clients, and external stakeholders on behalf of the executive.
• Monitor deadlines and follow up on tasks and action items.
• Conduct research and compile information as required.
• Assist with personal errands and administrative tasks when needed.
• Manage office supplies and ensure smooth day‑to‑day administrative operations.
• Track expenses and assist with budget management and expense reporting.
• Support special projects and perform other duties assigned by management.

Required profile

• Minimum of 1 year experience as a personal assistant, office administrator, or in a bakery/culinary support role.
• Excellent communication and interpersonal skills.
• Strong organisational and time‑management abilities.
• High level of discretion and confidentiality.
• Residence in Alakahia or immediate environs.
• Knowledge of inventory management and budgeting is a plus.

Required skills

• Proficiency in Microsoft Office Suite.