Interview Booking Specialist (Remote)

About the role

This fully remote position matches incoming candidate lists with open interview slots on recruiters' calendars. You call applicants, check their interest and availability, and book interviews by phone so that each conversation ends with clear details and a recorded next step. A recruiting team lead guides your work and helps resolve questions or calendar clashes. The role pays a monthly base salary plus bonus opportunities.

Key responsibilities

• Open candidate lists in an applicant tracking system such as Lever and compare pending bookings with recruiters' available times before calling.
• Call candidates through a business phone system or dialer such as Dialpad, introduce yourself and explain why you are calling.
• Ask brief questions about interest and availability, record the answers, and offer interview choices using a scheduling tool such as Calendly.
• Book the chosen time without clashes, read back the date, time and contact details, and explain the next step.
• Send short reminders before interviews and call again after missed or changed interviews to arrange another time.
• Record every call result and booking, mark wrong numbers, duplicates and withdrawals, and pass booked interviews and call notes to recruiters.
• Share daily booking counts, flag unresolved calendar issues, and correct mistakes against quality standards.

Required profile

• Professional spoken and written English, as calls are generally with candidates and teams in the United States.
• A computer, a mobile phone, a stable internet connection and reliable electricity.
• No recruiting experience required; related phone support, customer service, scheduling or administrative experience is preferred.
• A calm, friendly phone voice and the ability to explain interview steps without rushing candidates.
• Respect for candidate privacy and careful handling of contact information.

Required skills

• Willingness to learn the named tracking, calling and calendar tools through guided practice.
• Basic understanding of interview booking, calendar availability, reminders and the difference between a booking and a confirmed interview.
• Ability to listen closely, follow a call outline and ask the team lead when an answer is unclear.

What we offer

• Structured onboarding and guided training on the tools, with regular check-ins with the team lead.
• Growth opportunities within the team and bonus opportunities.