Executive Assistant to the Founder

About the role

Rise Media Africa is looking for an Executive Assistant to support its founder and run day-to-day operations for Zaya Label. The role is hands-on: managing the calendar, following up relentlessly, running research and building proposals, decks and data, handling travel and personal admin, and keeping the business running smoothly. It is not passive admin support.

Key responsibilities

• Own the diary across all four commitments, schedule everything, protect blocked time and spot conflicts early
• Keep a complete list of commitments for the founder and the team, and chase the founder daily if needed, and the team on client deliverables before they are due
• Take notes in every meeting, capture decisions and circulate actions within 24 hours
• Give proactive status updates to clients and schedule all client calls, kick-offs and reviews, sending documents, proposals, contracts and invoices
• Own the client journey from prospect to off-boarding, and build and maintain onboarding/offboarding checklists, email and contract templates, questionnaires and proposal/brief templates
• Maintain a document index so nothing lives in personal accounts, and gather and format proposals, decks and documents
• Run day-to-day operations: orders, fulfillment, vendor and production coordination, stock and records

Required profile

• Lives in or near Apapa; the office is in Apapa GRA and the role is hybrid with regular in-person days
• 2+ years as an Executive Assistant, Operations Manager, Project Manager or in a senior admin or chief-of-staff-style role
• Comfortable repeatedly following up on people, including a founder, without apologizing
• Strong researcher and clear writer who builds processes rather than follows them
• Discreet with confidential business, financial and personal information

Required skills

• Calendars, email, documents, spreadsheets and task tools
• Research and data gathering
• Proposal and deck drafting

What we offer

• Base pay of N150,000
• Health insurance

To apply, send your CV and location by email to the hiring team with the subject line Executive Assistant and your name.