Executive Assistant Officer

About the role

The Executive Assistant Officer provides essential administrative support within the department, keeping day-to-day office operations running smoothly. The role covers mail handling, document management, coordination of equipment maintenance and oversight of departmental supplies. It suits an organised, detail-oriented person who can handle several tasks at once in a fast-paced environment. The position requires 0-2 years of experience.

Key responsibilities

• Oversee the receipt, sorting and dispatch of internal and external mail.
• Maintain accurate records, manage filing systems and ensure documents can be retrieved efficiently.
• Operate photocopiers and other office equipment to reproduce official documents, forms and speeches.
• Supervise the departmental archives, ensuring proper storage, cataloguing and accessibility of records.
• Act as liaison with service agents for timely repairs and maintenance of office equipment.
• Manage the Departmental Store, including inventory control, stock replenishment and distribution of office supplies.

Required profile

• 0-2 years of experience.
• Organised and detail-oriented, able to manage multiple tasks in a fast-paced environment.