Executive Assistant

About the role

Inikio Designs is looking for an Executive Assistant based in Abuja to support its founder across daily administration, client communication and site coordination. The role covers calendar management, follow-up on decisions and payments, and acting as the founder's point of contact for clients and the site team when he is away.

Key responsibilities

• Manage the founder's calendar, meetings and reminders so nothing is missed or double-booked.
• Handle calls, emails and messages, dealing with what can be resolved and bringing only what needs his decision.
• Follow up on decisions, payments and promises until they are completed.
• Take meeting notes and turn voice notes into short written summaries.
• Prepare letters, schedules, summaries and simple reports.
• Keep every project up to date in ClickUp (tasks, owners, deadlines and progress).
• File documents, quotes, receipts and site photos in the right Google Drive folders.
• Send a short daily written update: what was done, what is next and what is stuck.
• Contact artisans and suppliers and ensure people and materials arrive on site when needed; follow up on their work and report progress with photos.
• Get quotes, compare them and negotiate fair prices.
• Buy from a small site float and account for every naira the same day, with receipts.
• Act as the founder's point of contact for clients and the site team when he is away.

Required profile

• At least 2 years as an executive assistant, personal assistant, office manager, admin or project coordinator.
• Experience handling money for a business: buying, paying suppliers and keeping clear records.
• Lives in Abuja and can move between sites in the city.
• A degree or HND in any field.

Required skills

• Google Drive and Google Calendar
• ClickUp (or a similar tool)
• WhatsApp
• Clear, well-organized writing
• Confident, respectful negotiation with artisans, suppliers and clients
• Honesty, discretion and confidentiality