Executive Assistant

About the role

The Managing Director (MD) of a dynamic organization in Lagos is seeking a proactive Executive Assistant to provide comprehensive secretarial support and ensure smooth daily operations. This full‑time position requires a highly organized professional who can manage a demanding schedule and act as a reliable point of contact for internal and external stakeholders.

Key responsibilities

• Prioritise, plan and maintain the MD’s electronic diary, adjusting appointments as needed.
• Arrange domestic and international travel, including visas, accommodation and travel logs.
• Coordinate management meetings, record minutes and distribute them promptly.
• Handle correspondence, screen calls and emails, and route inquiries based on urgency.
• Organise business lunches, visitor refreshments and other hospitality requirements.
• Reconcile monthly expenses and process expense reports.
• Schedule personal, medical and dental appointments for the MD.
• Maintain office systems, data management and filing procedures.

Required profile

• Bachelor’s degree.
• 2–5 years of experience as a Personal or Executive Assistant.
• Outstanding organisational and time‑management abilities.
• Excellent verbal and written communication skills.
• High level of discretion, confidentiality and professionalism.
• Strong attention to detail and problem‑solving capability.

Required skills